Summary: The Contracts Manager provides the full range of duties associated with sub-agreements distributed by ASTHO for all of ASTHO???s program divisions. The Contracts Manager understands policies, standards, and their application to their work. They also understand the implications of internal and external policies that impact their position and internal stakeholders that may involve project coordination, information sharing, or resolution of problems. This position requires the exercise of discretion, individual accountability; and requires supervision from the Director of Contracts.
Anticipated salary: $74,000 Extended experience: up to $84,000 if experience exceeds expectations
Responsible for cradle to grave contract management process, including developing contractual agreements, researching related regulations, negotiating terms, and conducting end or term close-out
Point of contact for assigned Program team(s) and responsible for providing support to team(s) on all contractual matters and internal functional activities, including compliance with procurement policies and procedures, evaluating RFPs, RFAs, and competitive bid documents, payment terms, etc. and guiding staff through the contract process
Review and analyze financial reports and budgets from subcontractors, including vendors, consultants, and subaward recipients
Review contracts originated outside ASTHO to ensure the organization???s interests while determining the type of contract to utilize for each purpose
Collaborate with meetings management department on venue, hotel, and facility rental agreements for assigned team(s)
Conduct staff training, including new hire orientation, and typically performs all duties with supervision from the Director of Contracts
Research legal and federal regulations and updates contract guide, templates, tools, and policies and procedures on a regular basis to ensure compliance with company policies and procedures, and all applicable federal regulations, including 2 CFR 200 and FAR; and monitor non-programmatic compliance
Identify opportunities to improve business processes and devise plans with the Contracts Director to implement these changes
Understand contract management systems and establish and maintain well-organized contract records/files
Maintenance of software used to monitor contracts, set up and update contract records, and set up new users
Prepare and submit contractual reports to Federal and private funders as required (e.g. FAFTA)
Review and approve contractors??? payment requests
Identify opportunities to improve business processes and devise plans to implement these changes
Retrieve and review OMB Circular A-133 for federal funded subrecipients; noting findings and drafting sub-recipient monitoring reports
Assist the Contracts Director with primary funder requirements and other tasks as needed
At the end of the performance period of the sub agreements, the Contracts Manager works closely with the Director of Contracts to close out all agreements and assist with the annual audits
Bachelor???s degree, or higher in communications, accounting, business administration, finance
4+ years of work experience in contracts
Demonstrate a solid understanding of contractual language and legal terminology
Strong computer skills to include proficiency in MS Office, especially Outlook, Word, and Excel, and experience with accounting and contracts system software and other database applications
Excellent written and oral communication skills and strong attention to detail
Strong organization and analytical skills
Demonstrated ability to work well with accounting and program staff and for carrying out multiple assignments, with shifting deadlines, in diverse areas in a customer service environment
Strong presentation skills with the ability to interface with colleagues at all levels within the organization
Proven skills with principles and practices of Federal grants and contracts administration, including familiarity with the Uniform Grants Guidance
Ability to self-monitor progress according to a schedule of completion to submit drafts and documents in a timely manner
Proven comprehensive knowledge of procurement regulations and skills with principles and practices of Federal grants and contracts administration, including familiarity with the Uniform Grants Guidance
Knowledge of U.S. Department of Health and Human Services cooperative agreement regulations and guidelines strongly preferred
About Us: ASTHO is the national nonprofit organization representing the public health agencies of the United States, the U.S. territories and Freely Associated States, and the District of Columbia, as well as the more than 100,000 public health professionals these agencies employ. ASTHO members, the chief health officials of these jurisdictions, are dedicated to formulating and influencing sound public health policy and to ensuring excellence in public health practice. ASTHO is headquartered in Arlington, Virginia with a regional office in Atlanta, GA. ASTHO was incorporated on March 23, 1942 with the goal of helping health officials navigate a rapidly changing public health landscape and remains a strong voice in governmental public health.
Our Commitment to Diversity, Equity, and Inclusion: ASTHO is an all-encompassing diverse and inclusive organization that respects and celebrates every person???s strengths, assets, and values, eliminating inequities and biases in all facets of activities and operations. ASTHO is committed to leading organizational change efforts that support racial healing, racial justice, and transformation within state and territorial public health agencies.
Mandatory Vaccination Policy: As a Public Health organization, ASTHO accepts the responsibility to follow CDC guidelines and advisories relating to the health of all. ASTHO has adopted a mandatory vaccination policy applicable, as permitted by law, to all ASTHO employees to safeguard the health of our employees from the hazard of COVID-19.