CBP is a certified Community Development Financial Institution (CDFI) via the U.S. Department of Treasury's CDFI Fund. A certified CDFI is a specialized financial institution that works in target market niches that are underserved by traditional financing institutions. CBP is also an approved U.S. Small Business Administration Intermediary Microlender and a Virginia Department of Housing and Community Development lending provider. CBP operates its lending operations through its Business Finance Center (BFC).
CBP is seeking a part time Accounting Specialist(maximum 29 hours per week) to support the organization's overall financial management and its lending operations. The successful candidate will be responsible for the daily financial activities of the CBP. The activities will include QuickBooks data entries and maintenance, account reconciliations, financial reporting, grant financial management, and compliance support. This role will also include assisting with loan funding disbursements and monthly loan billing as part of the internal operations for smooth loan closings, repayments, and all applicable payment management including collections.
Responsibilities: Accounts Receivable Management:
Prepare invoices as needed and analyze accounts receivable to determine discrepancies;
Prepare bank deposits, complete deposit slips, and go to the bank to make deposits, as needed;
Record cash receipts in financial accounting system;
Conduct monthly analysis of CBP's revenue;
Maintain an accurate list of all revenue on a monthly and quarterly basis;
Provide an AR report to the CBP management on a monthly, quarterly, and as needed basis;
Allocate salaries per George Mason University and as directed; and
Work with bank/financial institution relating to all accounts.
Accounts Payable Management:
Process CBP's bills in a timely manner by making payments on or before due dates;
Process check requests in a timely manner and upon receipt of all appropriate documents;
Process all invoices, reimbursements, and check requests received from vendors and internal parties in a timely manner;
Review all invoices for appropriate documentation and approval prior to payment;
Review all employee expense reimbursement reports prior to payment;
Ensure timely and accurate posting of accounts payable to the general ledger;
Charge expenses to accounts and cost centers by analyzing invoice/expense reports;
Maintain accurate accounts payable files and records (both digital and physical);
Maintain an accurate list of all expenses on a monthly and quarterly basis;
File all accounting records in a secure and timely manner;
Answer any questions staff may have regarding accounts receivable or payable;
Prepare 1099's for vendors at the end of the calendar year;
Maintain accurate vendor information within the accounting system to add, inactivate, and modify information as needed;
Provide an AP report to the CBP management on a monthly, quarterly, and as needed basis; and
Notify CBP's management of any issues relating to stop-payments, delinquencies, or other applicable payment issues.
Credit Card Management:
Process credit card payments monthly and in a timely manner;
Ensure back-up for all credit card transactions is obtained and submitted, and follow-up on the same, as needed;
Conduct monthly recording of credit card transactions in the financial accounting system; and
Research and support staff on any credit card inquiries or discrepancies.
Lending and Other Program Support:
Borrowers' Loan Payment: Process monthly borrowers' loan payments as directed by the Director of the CBP's Business Finance Center;
Loan Payment Management: Process all loan payment transactions within the loan management system in a timely manner;
Delinquency Processing: Follow up with all delinquent borrowers on their missed loan payments in a timely manner. Document all delinquencies within the loan management system appropriately within a scheduled loan billing and payment cycle;
Recordkeeping: Maintain accurate records of all transactions (both physical and digital) including delinquency communications; and
Support the CBP's Business Finance Center's operations and the Business Incubation Center as structed by the Director.
Provide accurate and up to date financial records for all items requested during the CBP annual audit, as well as occasional state, county, and other program audits; and
Work with external accounting audit firm and bookkeeping company to help streamline and effectively assist in the preparation for the annual audit.
Grants Management Support:
Grant Budget Preparation Assistance: Work with CBP's management as they develop grant budgets for government and or foundation approvals;
Assist and support reporting requirements as spelled out in contracts and grant agreements;
When prompted, create new subclasses within QuickBooks for each new revenue source to ensure proper accounting of grant revenues and expenses;
Meet monthly with CBP's management to ensure that grant awards and their matching funds are correctly recorded within QuickBooks;
Provide regular financial statements based on the Director's needs and the requirements of CBP's grant funding sources;
Assist and support the organizing and preparation of monthly and quarterly grant reports, as needed; and
Assist with grant close out activities, as needed.
Financial Reporting: Prepare monthly and quarterly financial reports, and prepare and record monthly journal entries to the general ledger on a timely basis to ensure accurate financial statements;
Data Entry: Enter and calculate costs based on submitted employee timesheets. Process and accurately record revolving loan fund payments;
Documentation and Filing: Maintain a well-organized folder and file system (both online and in-house);
Maintain proper physical controls over records to ensure compliance with CBP's policies and procedures;
Analyze trends in revenues and expenditures and advise management of irregularities;
Compile and provide timely and accurate financial data and forecasts to CBP and programmatic management;
Responsible for (a) post-award purchasing/expenses per CBP and 2 CFR 200 guidelines, and (b) pre and post travel authorizations/travel reimbursements per CBP guidelines;
CBP Budget Preparation Assistance: Work with CBP's management to prepare budget for CBP;
Manage time and effort tracking through worker timesheets to ensure the resulting labor costs are recorded within QuickBooks and attributed appropriately to grant awards and their match;
Reconcile CBP timesheets with George Mason University time and effort billing;
Organize quarterly meetings with CBP Finance Committee to review financial reports in time for the quarterly CBP Board of Directors' meetings;
Perform analyses of budgets for the CBP, its Center(s), and programs; and
Work with external bookkeeping firm to help maintain accurate financial records and preparation for annual audit.
Maintain a thorough working knowledge of and adhere to all CBP policies and procedures;
Participate in meetings and provide suggestions for improvement for the department;
Provide excellent customer service to employees and all vendors;
Actively seek to identify and apply cost-reduction opportunities, including available discounts; and
Perform other related activities, as required, to assure financial and organizational success.
Bachelor's degree in accounting, business, finance (or related disciplines) from an accredited institution, or an equivalent combination of education and experience;
Substantial accounting and financial experience (typically 5+ years);
Demonstrated knowledge and experience using QuickBooks online and Excel;
Accounting and financial experience with nonprofit organizations;
Ability to learn, adhere to, and create internal controls related to 2 CFR 200;
Working knowledge Microsoft Office tools;
Computer Skills – experience with and knowledge of computer operation; and
Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
Knowledge, Skills, & Abilities:
Knowledge of generally accepted accounting principles (GAAP) and financial reporting standards;
Experience working with multiple online banking systems;
Ability to understand and strictly adhere to policies and procedures;
Excellent communication skills;
Works well with a team and is flexible to meet the needs of the organization;
Must be able to maintain confidentiality;
Detail oriented and exceptional attention to detail is necessary;
Excellent time management and organizational skills;
Ability to assess priorities, organize, and operate in a flexible manner;
Ability to work independently and meet strict deadlines; and
Excellent communication skills.
Experience working with community-based organizations is preferred;
Ability to read legal and grant documentation a plus;
Experience with loan management software systems such as DownHome; and
Business ownership experience a plus.
Occasional after hours – for example: during our annual audit period.
Note: This position is an in-office position for collaborative work and organizational needs. The work from home option must be authorized in advance on a case-by-case basis.
Salary: $25-$35/per hour; commensurate with education and experience.
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George Mason University is a public, comprehensive, research university established by the Commonwealth of Virginia located in Northern Virginia, outside of Washington, D.C. Mason was initially founded as a branch of the University of Virginia in 1949, and became an independent institution in 1972. George Mason University is an innovative and inclusive academic community committed to creating a more just, free, and prosperous world.
George Mason University has 37,000 students from all 50 states and 130 countries and a residential population of more than 6,000 students. Mason is a vibrant and dynamic community of scholars. 80% of our students are employed within six months of graduation. Nearly two-thirds of the 140,000 Mason alumni live and work in the Washington, D.C., metropolitan area.
Mason is a young university that, in just a short time, has made impressive strides in size, stature and influence. Today, as Virginia’s largest public research university, we are setting the benchmark for a bold, progressive education that serves the needs of our students and communities. To that end, we have 10 schools and colleges devoted to a variety of study.
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Mason is committed to creating a more just, free and prosperous world. Located in one of the most important political, economic and intellectual hubs in the world, we accept our responsibility to serve others: to help our students succeed, enrich the life of our community, and contribute to solving some of the most complex global problems of our time.
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Mason’s main campus is in Fairfax, Virginia, just 15 miles outside of Washington, D.C. The nation’s capital is easily accessible by car or public transportation.
At Mason, you can enjoy the best of both worlds: a beautiful wooded residential campus and outstanding college experience, as well as numerous internship and recreational opportunities that only a world-class urban setting like D.C. can offer.
You can intern with National Geographic or the Justice Department, visit the numerous museums with your Art History classmates, take a selfie in front of Lincoln Memorial, catch a Nationals baseball game, kayak along the Potomac, or check out the many neighborhoods where you’ll discover lots of great shopping, places to eat, art galleries, music venues, and much more. You can attend events and hear nationally recognized speakers. You’ll run out of time before you run out of things to do.
There’s more to explore. Students participate in a field trip to the Library of Congress in Washington, D.C., organized by the Office of International Programs and Services.
In just a short drive, you can be hiking in the Shenandoah Mountains or walking the boardwalk in either Ocean City, Maryland, or Virginia Beach, Virginia.
Our closest airports are Dulles International Airport and Ronald Reagan National Airport, and Mason is easily accessible by public transportation. Free shuttle buses help you get to the nearest Metro station in Vienna, Virginia, just a short distance from our Fairfax Campus. The Arlington Campus is within walking distance of the Virginia Square-GMU stop on the Orange Line.
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We will invest in recruiting, retaining, and developing talented and diverse faculty and academic and professional staff. We will create a vibrant campus life in which all members can grow and thrive.
Diversity is one of our core values; everyone is welcome here. Mason was recently named the most diverse university in Virginia by U.S. News & World Report.
We bring together a multitude of people and ideas in everything that we do. Our culture of inclusion, our multidisciplinary approach, and our global perspective makes us more effective educators and scholars.
While at Mason, you’ll be making your own decisions and forming your own view of the world. Engaging with diverse groups of individuals, including students, faculty, and staff, will enrich this experience. You will learn from them, and they will learn from you.
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Interacting with people from a variety of backgrounds will:
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Diversity also enhances learning and creative thinking by prompting the study of new material and the awareness of fresh viewpoints. The power of many perspectives will boost your capacity to explore original ideas and solutions. Seeing issues in a new way heightens your creativity and problem-solving abilities.
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