Summary: Responsible for the pre-award and post award functions and activities associated with the Non-CDC Bundle and CDC Bundle grants awarded to ASTHO.
Produces and reconciles financial reports, such as month-end closing reports, spending projections, and revenue calculations for grants and others as needed.
Develops and continually monitors budgets, monthly fiscal performance and resource allocation, prepares justifications for major variances.
Prepares and submits invoices to funders based on the requirements of the contracts and subawards in the ASTHO portfolio
Communicates relevant information to the appropriate financial and programmatic staff.
One of the point of contacts during the CDC Bundle submission process, responding to questions about the process and the tools.
Maintain trackers/schedules that will detail the status of the Non - CDC Bundle efforts and provide an update to the Senior Director.
Creates journal entries to ensure compliance with funder requirements and that funds are appropriately utilized
Reviews the documents for the CDC Bundle submission ensuring completeness/accuracy for submission in the CDC Join, GrantSolutions, and/or Grants.gov systems.
Prepare final close-out documents, except the final financial report for the CDC Bundle and Non-CDC Bundle Federal Awards.
Reviews documents for completeness, accuracy, and adherence to funder requirements.
Updates and maintains the monthly financial reports that are provided to the internal stakeholders via Program Operations.
Organizes and creates files for approvals received from funders.
Maintains electronic files and helps to ensure compliance with funder requirements.
Prepares and provides quarterly and annual (or as needed) financial reports to the funder.
Required to represent ASTHO at meetings and provide training and guidance to ASTHO stakeholders.
Other duties as assigned
Bachelor's Degree in related field
3 years of prior experience administering grants
Experience with a database or tracking using Excel; experience with SharePoint is a plus
Strong computer skills to include proficiency in MS Office
Experience with accounting software (SL Dynamics a plus) and other database applications
Solid, positive interpersonal and customer service skills.
Ability to communicate effectively both orally and in writing
Strong analytical skills
Knowledge of principles and practices of federal grants administration, including familiarity with OMB Uniform Grant Guidance and experience using Grants.gov preferred
Knowledge of HHS cooperative agreement regulations and guidelines preferred
About Us: ASTHO is the national nonprofit organization representing the public health agencies of the United States, the U.S. territories and Freely Associated States, and the District of Columbia, as well as the more than 100,000 public health professionals these agencies employ. ASTHO members, the chief health officials of these jurisdictions, are dedicated to formulating and influencing sound public health policy and to ensuring excellence in public health practice. ASTHO is headquartered in Arlington, Virginia with a regional office in Atlanta, GA. ASTHO was incorporated on March 23, 1942 with the goal of helping health officials navigate a rapidly changing public health landscape and remains a strong voice in governmental public health.
Our Commitment to Diversity, Equity, and Inclusion:ASTHO is an all-encompassing diverse and inclusive organization that respects and celebrates every person???s strengths, assets, and values, eliminating inequities and biases in all facets of activities and operations. ASTHO is committed to leading organizational change efforts that support racial healing, racial justice, and transformation within state and territorial public health agencies.
Mandatory Vaccination Policy: As a Public Health organization, ASTHO accepts the responsibility to follow CDC guidelines and advisories relating to the health of all. ASTHO has adopted a mandatory vaccination policy applicable to all ASTHO employees to safeguard the health of our employees from the hazard of COVID-19.