The Program Coordinator is responsible for supporting the planning and execution of the association’s national continuing legal education conferences, and professional development webinars.
Essential Duties and Responsibilities
Provide administrative and logistical support for national conferences, including but not limited to initial setup and planning, calendar updates, meeting room specifications, catering, audio visual, hotel room blocks, event shipments, speaker coordination, print/electronic collateral, and tracking program history.
Provide administrative and logistical support for national webinars, including but not limited to initial setup for event registration and coordinate registration and payments and planning, calendar updates, speaker coordination, platform build, and live streaming support.
Create invoices, process registrations, and respond to registration and sponsorship inquiries in timely manner.
Work closely with Senior Conference Manager and volunteer leaders to confirm and compile agenda and speaker updates for each program for marketing purposes, promotional and onsite materials, and CLE applications
Assist with drafting marketing messaging based on program information.
Create and/or maintain webpages for webinars, conferences, and the calendar of events
Assist with exhibit hall logistics
Create all onsite signage, speaker name plates and PowerPoint templates
Assist with the FBA Awards programs
Answer inquiries about webinars, conferences, and national programs
Support onsite management of conferences and meetings as needed and assist with registration procedures, including setup, tear down, lifting materials, and organizing and packing items for shipment
Periodic travel required by air, rail or automobile, whichever suit the needs of the association
Update standard operating procedures as necessary
The qualifications and skills required for this position are as follows:
Bachelor’s degree or equivalent work experience
One to two years of conference planning or similar work experience in a nonprofit or Association setting.
Attention to detail and strong organizational skills
Ability to multi-task
Proficient in Microsoft Office suite, Adobe Acrobat, Zoom and WordPress experience desired; Netforum experience a plus.
Excellent interpersonal skills and written/oral communication skills
Commitment to excellent customer/member service
Self-motivation and flexibility
The ability to work in a “team” environment across departmental groups as well as autonomously
Must be able to travel and work occasional weekends to attend events and other off-site functions when applicable
The mission of the Federal Bar Association is to strengthen the federal legal system and administration of justice by serving the interests and the needs of the federal practitioner, both public and private, the federal judiciary and the public they serve. The Federal Bar Association is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.