The George Mason University Office of Sponsored Programs seeks to hire a collaborative individual for a Grants Administrator position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
About the Position:
As part of the Office of Sponsored Programs, the Grants Administrator serves a critical role in supporting research activities at George Mason by facilitating and coordinating with sponsors, university faculty, departments, and central offices, and providing expertise within the Office of Sponsored Programs, to ensure the successful administration of externally sponsored funding and submission of proposals.
The Grant's Administrator facilitates all aspects of proposal preparation and submission process to ensure proposals meet federal, sponsor, and university guidelines and will be expected to have the following requirements based on years of experience:
Knowledge of federal rules and regulations relating to research grant and/or contract activity;
Knowledge of university policies and procedures relating to grant and contracts activity;
Knowledge of university processes, systems and offices related to and/or involved in grant and contract submission and management;
Ability to interpret and apply Federal, university, departmental and sponsor, policies; and
Ability to read and interpret Funding Opportunity Announcements and Requests for Proposals, to identify administrative and compliance requirements.
Tasks include but not limited to:
Follow and adhere to processes and activities related to pre-award function;
Perform pre-award activities for Office of Sponsored Programs. Pre-award activities include, but are not limited to, ensure proposals meet federal, sponsor, and university guidelines; provide expertise on sponsor and university policies; monitor the external regulatory environment related to sponsored funding; provide compliance checks and oversight for the University; monitor accuracy of data for internal and external reporting; ensure sponsor requirements and deliverables are met; and submission of grant and contract proposals;
Maintain a portfolio of active proposals;
Ensure management of the Just-In-Time process;
Ensure proposals are entered and routed in a timely manner for review;
Review budgets and budget justification, which includes proofing the budget for inconsistencies and ensuring accuracy;
Review budgets for consistency with sponsor guidelines; monitor compliance with Sponsor and University regulations regarding submission; verify all financial information to include application of the appropriate overhead rate for the project;
Advise the PI and Departments on administrative requirements in preparing proposal submissions;
Advise PI and Departments on budget adjustments and revisions necessary to meet the sponsor requirements;
Review certain proposal elements (bio-sketches and facilities & resources) for consistency, accuracy, and completeness;
Review proposals for consistency with sponsor guidelines on budget, format, font size, page limits excluding narrative content (obtain and review sponsor guidelines);
Monitor proposal status and advise PI on requirements and deadlines associated with research protection protocols;
Work effectively with other offices (Fiscal Services, ORIA, schools, departments, divisions) on research proposal; and
Other duties as assigned.
Some (generally a minimum of one-year) effective work-related grants and contracts management experience;
High-level interpersonal skills in a professional environment are required;
Demonstrated effective oral and written communication skills;
Ability to analyze data and formulate conclusions;
Ability to learn changing technologies related to grants and contracts management;
Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Excel, PowerPoint);
Ability to manage and prioritize multiple projects/tasks simultaneously;
Ability to create high-quality written documents;
Ability to interact and communicate effectively with colleagues and peers;
Proactively resolve issues in a timely manner;
Effectively manage high-volume and complex transactions;
Demonstrated customer service orientation; and
Deadline oriented; work well under pressure.
Bachelor's degree preferred;
Two or more years' work-related grants and contracts management experience preferred;
Experience working on sponsored awards in a university, nonprofit, or private sector setting is preferred; and
Any appropriate combination of relevant education and/or work experience may be considered.
Candidates must be:
A citizen of the United States;
A person who is a lawful permanent resident of the United States (a
George Mason University is a public, comprehensive, research university established by the Commonwealth of Virginia located in Northern Virginia, outside of Washington, D.C. Mason was initially founded as a branch of the University of Virginia in 1949, and became an independent institution in 1972. George Mason University is an innovative and inclusive academic community committed to creating a more just, free, and prosperous world.
George Mason University has 37,000 students from all 50 states and 130 countries and a residential population of more than 6,000 students. Mason is a vibrant and dynamic community of scholars. 80% of our students are employed within six months of graduation. Nearly two-thirds of the 140,000 Mason alumni live and work in the Washington, D.C., metropolitan area.
Mason is a young university that, in just a short time, has made impressive strides in size, stature and influence. Today, as Virginia’s largest public research university, we are setting the benchmark for a bold, progressive education that serves the needs of our students and communities. To that end, we have 10 schools and colleges devoted to a variety of study.
We prepa...re Mason students for the demands of work, social responsibility, and life in an ever-changing global society. University Life's mission statement is core to our work. We support every student at Mason, from orientation through graduation.
George Mason: Patriotism Personified.
George Mason, for whom our university is named, was one of the greatest of the founding fathers of the United States. Mason drafted the Virginia Declaration of Rights, which became a model for the first 10 amendments to the U.S. Constitution, known as the Bill of Rights.
We Are in Virginia. But We Serve the World.
Mason is committed to creating a more just, free and prosperous world. Located in one of the most important political, economic and intellectual hubs in the world, we accept our responsibility to serve others: to help our students succeed, enrich the life of our community, and contribute to solving some of the most complex global problems of our time.
Washington, D.C.: Land of Opportunity.
Mason’s main campus is in Fairfax, Virginia, just 15 miles outside of Washington, D.C. The nation’s capital is easily accessible by car or public transportation.
At Mason, you can enjoy the best of both worlds: a beautiful wooded residential campus and outstanding college experience, as well as numerous internship and recreational opportunities that only a world-class urban setting like D.C. can offer.
You can intern with National Geographic or the Justice Department, visit the numerous museums with your Art History classmates, take a selfie in front of Lincoln Memorial, catch a Nationals baseball game, kayak along the Potomac, or check out the many neighborhoods where you’ll discover lots of great shopping, places to eat, art galleries, music venues, and much more. You can attend events and hear nationally recognized speakers. You’ll run out of time before you run out of things to do.
There’s more to explore. Students participate in a field trip to the Library of Congress in Washington, D.C., organized by the Office of International Programs and Services.
In just a short drive, you can be hiking in the Shenandoah Mountains or walking the boardwalk in either Ocean City, Maryland, or Virginia Beach, Virginia.
Our closest airports are Dulles International Airport and Ronald Reagan National Airport, and Mason is easily accessible by public transportation. Free shuttle buses help you get to the nearest Metro station in Vienna, Virginia, just a short distance from our Fairfax Campus. The Arlington Campus is within walking distance of the Virginia Square-GMU stop on the Orange Line.
Enriching Work Environment.
We will invest in recruiting, retaining, and developing talented and diverse faculty and academic and professional staff. We will create a vibrant campus life in which all members can grow and thrive.
Diversity is one of our core values; everyone is welcome here. Mason was recently named the most diverse university in Virginia by U.S. News & World Report.
We bring together a multitude of people and ideas in everything that we do. Our culture of inclusion, our multidisciplinary approach, and our global perspective makes us more effective educators and scholars.
While at Mason, you’ll be making your own decisions and forming your own view of the world. Engaging with diverse groups of individuals, including students, faculty, and staff, will enrich this experience. You will learn from them, and they will learn from you.
We have a variety of communities here, and you're sure to find a group of people who are like you. The great thing is you'll also be embraced by communities of people who are not like you. At Mason, you'll be in a place where the whole is greater than the sum of its parts.
Interacting with people from a variety of backgrounds will:
•Widen your outlook of the world,
•Show you how to work and collaborate with people of differing views,
•Expose you to new perspectives from people with disparate life experiences, and
•Give you the social skills to interact with all kinds of people.
Diversity also enhances learning and creative thinking by prompting the study of new material and the awareness of fresh viewpoints. The power of many perspectives will boost your capacity to explore original ideas and solutions. Seeing issues in a new way heightens your creativity and problem-solving abilities.
Another benefit: As our nation becomes more diverse, students who learn in a diverse environment will be more competitive in an increasingly global economy. You’ll enhance your critical thinking skills and improve your ability to develop nuanced solutions to real-world problems.
Accessibility @ mason provide information regarding the physical access of all campuses and online accessibility of programs and services. Information for disability related services and resources available to all employee, students, and visitors the entire university include physical access to buildings, parking policies, and emergency evacuation procedures.
We are an open and welcoming community. We partner with public and private organizations in our region and around the world. We proactively engage with our community. We define our success by how many talented students with potential we serve, not how many we leave out.
Social and Cultural Venues.
Our venues bring world-class performances to the community through vibrant concerts and events. Community members are invited to take part in many artistic and cultural offerings at Mason. Spaces are also available to rent for your next event.