Society for Cardiovascular Angiography and Interventions (SCAI)
Location: Washington DC
Type: Full Time
Internal Number: 2021-2633
Senior Manager, Governance (work remotely from home)
Reporting directly to the CEO of the Society for Cardiovascular Angiography and Interventions(SCAI), you will own the support for the board of trustees and executive and nominating committees, serve as the staff liaison to two committees (DEI and past presidents), and manage four councils. SCAI is the leading medical society for interventional cardiology professionals. We have experienced tremendous growth over the past 10 years and today represent more than 5,000 members across 75 countries. The senior manager of governance is key to the high-level functions of SCAI.
Supporting the CEO, you will manage the entire process for leadership nominations and committee and council appointments. You will work with the executive committee and committee and council chairs to determine timelines, call for applications, generate reports, review applications, and facilitate discussions that drive toward decisions. You will provide administrative and operations support for the board, committee, and council meetings including meeting scheduling and logistics, preparation of board meeting materials, coordination of communications, rosters and reporting, and other activities.
Our board and committee members are busy professionals and will rely on you to be organized and keep everything running on schedule, consistently following up on agendas, issues, and tasks. Your success in this role will stem from your ability to engage with internal staff and leaders professionally and confidently; anticipate the needs of others; prioritize and stay organized with a diverse flow of work; continually and appropriately communicate throughout the organization so everyone is up to date.
Our mission is to lead the global interventional cardiovascular community through education, advocacy, research, and quality patient care. Our focus areas include establishing standards and guidelines for all aspects of cardiac catheterization and angiography, training, credentialing, safety, and quality assurance for cardiovascular procedures. We transform lifesaving innovation into lifesaving action by providing cutting-edge, high-quality education for interventionalists and their teams. Your efforts will ensure that patients have every opportunity to receive quality cardiovascular care, addressing one of the most important health issues in America.
Support the board of trustees, executive committee, and nominating committee. Manage the call and meeting schedules, support agenda and materials development/distribution, ensure the collection/editing/distribution of committee/council goals, send text reminders for upcoming calls, and draft, coordinate, and maintain all minutes.
Serve as staff liaison to the DEI taskforce and the past presidents committee. Work with the committee chairs to develop and drive agendas and activities, manage and schedule calls, develop and distribute materials, provide background support for activities, draft goals and reports, send text reminders, and draft, coordinate, and maintain all minutes.
Manage councils (Congenital Heart Disease Council, Ischemic Heart Disease Council, Structural Heart Disease Council, and Vascular Disease Council). Manage the call and meeting schedules, support agenda and materials development/distribution, ensure the collection/editing/distribution of council goals, send text reminders for upcoming calls, and draft, coordinate, and maintain all minutes. Drive the nomination process – draft timeline, manage communication needs through internal processes, prepare the call for nominations, create report of nominee applications, schedule committee calls, develop background materials for reviews, vet candidates, develop the member election survey, and coordinate announcements including website updates.
Drive the committee appointment process. Draft timeline, manage communication needs through RACI, prepare the call to service application process, collect all materials and prepare reports for the president-elect, assist president-elect in research for appointment process, gather input from the staff and committee chairs, communicate appointments and sunsets, update information for the website and in the AMS, draft and email all appointment letters, create and maintain an updated roster in the database, and schedule chair/co-chair orientation calls.
Support the President’s Orientation and Committee/Council Orientation. Schedule meetings, coordinate with internal departments to set deadlines and gather supporting materials, proof materials for final PowerPoint and PDF documents of supporting items.
Coordinate with Protech database managers to develop the functionality needed for the governance committee appointment and nomination processes.
Manage the President’s email inbox.
Administrative & financial support for supervisor
Utilizing Adobe Sign, manage all CEO-signed contracts, keeping a master list from Adobe Sign and elsewhere, and file appropriately on SharePoint.
Manage all governance files, keeping them filed appropriately on SharePoint.
Organize, schedule, and provide support for all staff meetings and events.
Draft and finalize correspondence.
Coordinate travel itineraries, related arrangements, activities, and expense reimbursements.
Serve as part of first-tier 800-line support for the phone system.
Bachelor’s degree and knowledge of nonprofit governance.
Demonstrated experience updating a database. Proficiency with association management systems preferred.
Experience successfully interacting with physicians, healthcare professionals, and nonprofit leadership preferred.
Ability to serve on frequent weeknight calls and willingness to travel 3-5 times annually.
Project manager. You juggle multiple tasks, allocate and optimize resources, and manage timelines. You enjoy creating and implementing processes and procedures that uphold rigorous standards.
Exceptional communicator. You are known for your poise, tact, and diplomacy. You are comfortable in a social setting and can confidently engage at all levels and across multiple stakeholder groups. You collaborate on projects and communicate results, and you are willing to listen and learn from others.
Mission-oriented. Even though you are detail-oriented, you can also see the big picture and understand how the details relate to the overall mission of the organization.
Organized and detail-oriented. Your attention to detail is supported by your organization skills. You appreciate order and know how to achieve it efficiently.
Flexible and capable. You manage changing priorities without difficulty and get the job done. You do whatever it takes.
Confident and pleasant. You understand that everyone is a “customer” and should have a “Ritz Carlton” service experience when contacting the office.
Problem solver. You have excellent critical thinking skills, dive into the details, and know when and what questions to ask.
Resourceful with great follow-through. Whether it’s something that requires a quick turn-around or a long-term project with many steps, you take full responsibility from start to finish. When you say you’ll get back with someone, you do.
Service-driven. You set the standard for meeting and exceeding expectations. You are responsive and committed. You are clear about what is realistic and what is possible.
What’s Attractive to the Right Candidate?
Our volunteer leaders are dynamic, creative, smart, and decisive. In this role, you will develop meaningful and long-lasting relationships with leading experts in our field.
Your work will save lives. The issues we focus on are interesting and the doctors, scientists, and researchers we work with are committed to ensuring there is a strong pipeline to deal with the wide range of cardiovascular issues facing every American.
As the leading medical society for interventional cardiology professionals, we have experienced tremendous growth over the past 10 years. SCAI is an exciting and busy environment where you will learn and grow your career. You will be working with smart, collaborative, energetic, hard-working people who are committed to their work. Your contributions will be valued as we build the future of SCAI together.
We offer highly competitive compensation and benefits that include health, dental, and vision insurance; tuition reimbursement; vacation and holiday pay; retirement plan with employer contribution; short-term and long-term disability insurance; and more.
The SCAI team is currently working remotely. While the plan is still to be finalized, we do expect that you will work primarily from your home office, with occasional travel to meet with the SCAI team and attend board meetings.
Use the "Apply" button on this page or simply email your resume to Aileen Hedden at firstname.lastname@example.org with “SCAI – Senior Manager, Governance #2021-2633 ASAE” as the subject of the email. Please include your resume as a Word or PDF attachment to the email and paste your cover letter in the body of your email.
Job responsibilities are similar to the following positions: Senior Manager of Board Administration, Manager, Board Development, Governance Specialist, Manager of Board Relations.
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