The Historic East Baltimore Community Action Coalition is currently seeking a Budget Analystwhich is a critical role that supports the operations and fiscal management of the organization. This position is responsible for budget management, financial reporting and auditing for all program budgets, as well as assisting with hiring and payroll processing. This position will also include participation in committee work and operational activities. The Budget Analyst will work closely with the Executive Director to ensure proper financial and HR management practices are in place.
HEBCAC is a nonprofit community development corporation founded in 1994 by area residents, in partnership with Baltimore City, State of Maryland, and Johns Hopkins University. HEBCAC's mission is to work with residents and other stakeholders to support healthy, thriving households and neighborhoods in the 220-block area bounded by Edison Highway, Aisquith Street, North Avenue, and Fayette Street. HEBCAC focuses on both physical infrastructure and human capital challenges residents and neighborhoods are facing. HEBCAC is located at 1212 N Wolfe Street, Baltimore, MD 21213. More information is available on the organization's website:www.hebcac.org.
Specific Duties & Responsibilities:
Financial & Operational Administration (70%)
The Budget Analyst will work in collaboration with Program Directors to project, manage, evaluate, and monitor all financial transactions and budgets related to programs and operations, including general operating and personnel. There are between 30 staff and six contractual employees currently working at HEBCAC.
Monitor and prepare budget tracking and forecasting documents for staff and board to ensure budget accountability and effective management of records as required for audits and planning
Interpret and review financial data to evaluate and determine financial performance and financial projections
Perform complex reconciliations of monthly expenditure statements and prepare documents required to maintain balanced accounts for review by staff
Identify, create, and revise internal standard operating procedures (SOP) for finance and operations to streamline activities
Review and process all vendor invoices, deposits, payments, and travel reimbursements as needed
Prepare check requisitions, travel advances, travel expense reports, wires and other payment requests
Work collaboratively with leadership to manage annual grant funding
Support the hiring of all staff, consultants and independent contractors
Ensure compliance with all relevant University and/or agency regulations and restrictions
Oversee procurement card transactions and monthly reconciliations
Oversee monthly bank reconciliations
Department HR Administrator for Full Time Staff and Part-time Staff (25%)
The Analyst acts as a liaison for HR and Payroll content with the Executive Director and Program Directors. The successful candidate will:
Support the organization in creating job postings for new department hires and preparing all hiring documents
Collaborate with SOM team members on hiring needs and processes to create and streamline requirements
Communicate with staff regularly to support hiring and onboarding
Generate all electronic payroll transactions
Maintain personnel files
Manage and process time sheets and paystubs for grant reporting
Prepare annual salary increases and adjustments
Prepare documents and monitor any leaves of absence
Maintain knowledge of the University's HR policies and procedures and keep staff informed of any important changes or useful information in HR/Payroll
Other Duties (5%)
Participate as an active member of cross functional teams (programming, projects, events, and partnerships) to meet the overarching goals of HEBCAC
Participate in committees and meetings that support the work of HEBCAC
Minimum Qualifications (Mandatory):
Bachelor's Degree in Finance, Accounting, or other related field
Require one year progressively responsible related financial/accounting
Experience in nonprofit or financial management preferred
Additional education (Master's in a related field) may substitute for required experience, and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula*
* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Special Knowledge, Skills & Abilities:
Knowledge of SAP accounting system practices and implementation within the Hopkins environment desirable
Proficiency in MS Office Suite with preferred advanced knowledge in Excel, specifically of Pivot tables, formulas and other advanced tools and functions to compile, analyze and present financial data
Financial analysis experience including monitoring, organizing, controlling monetary and non-monetary resources
Excellent oral, written, and verbal communication skills
Ability to prioritize multiple deadlines and responsibilities
A strong interest in relationship building with varied and diverse stakeholders
Strong logistics management skills
A demonstrated understanding and enthusiasm for civic engagement, community outreach, social services and/or volunteerism
A demonstrated capacity to work effectively using a racial equity lens with persons of diverse backgrounds
Classified Title: Budget Analyst Role/Level/Range: ATP/03/PB Starting Salary Range: $43,970 - $60,390 annually (commensurate with experience) Employee group: Full Time Schedule: 37.5 Exempt Status: Non-Exempt Location: School of Medicine Campus Department name: HEBCAC General Administration Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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