GENERAL PURPOSE The successful candidate performs a variety of advanced level accounting, technical and professional duties as needed to expedite the day-to-day financial and accounting functions of the National District Attorneys Association (NDAA) related to accounts payable, accounts receivable, payroll, funding receipts and deposits, wire transfers, financial statements, audits, IRS reporting and various grant servicing functions.
NDAA is a small 501c3 non-profit membership association with a staff of 18 and low to average accounting volume.
SUPERVISION RECEIVED Reports directly to the Chief Financial Officer (CFO). This is a full-time, exempt-level position.
SUPERVISION EXERCISED None
GENERAL REQUIREMENTS • Understands the mission of NDAA and adheres to organizational and staff core values. • Establishes, monitors, and reinforces NDAA policies and procedures to minimize risk to the organization. Provides input at the management level to flag issues/concerns and to reduce organizational risk. • Self-motivated, engaging, independent professional leading the day-to-day accounting and finances of NDAA. • Process driving with a key focus on timeliness, accuracy, and attention to detail.
CORE JOB RESPONSIBILITIES Accounting/Payroll: Responsible for the day-to-day accounting functions of NDAA. • Manage day-to-day accounting functions including month-end and year-end close • Prepare journal entries, reconcile month-end and year-end account reconciliations. • Reconcile general ledger and subsidiary accounts to ensure correct account classification and accuracy of balances by researching and resolving reconciling items. • Reconcile bank and cash balances and corporate credit card accounting and review daily banking activity. • Performs monthly advanced account analysis and balance sheet reconciliations to ensure the accuracy of general ledger accounts. Reconciles company credit card and bank accounts. • Manage monthly AR and AP close process including a reconciliation of AR sub-ledger to internal billings. • Responsible for managing the activities of billing staff, day-to-day operations of the AR including managing billing and collection process, dispute resolution, and cash application. • Maintain and improve cash flow through diligent and aggressive monitoring of customer accounts and AR aging. • Assists in enforcing AR policies while identifying inefficiencies and proposing, develop and documenting new concepts and procedures. • Assist with an annual audit, state payroll audits, workers comp audits, and coordinate state and federal income tax filings. • Performs fixed asset accounting; sets up depreciation schedules; monitors and tracks life of fixed assets; makes recommendations affecting disposition of assets, i.e., surplus property sales, etc. • Reconcile Invoicing and Billing in membership data base to General Ledger. • Ensures that all revenues and expenses are recorded in the correct period. • Assists the CFO with the annual financial audit preparation, audit fieldwork and draft and final statement review, as well as IRS filings. • Performs related duties as required. • Payroll, collect and review time sheets and identifies potential errors; secures signature authorizations as needed; reports gross pay amounts, withholding and deduction amounts. • Prepares all payroll related worksheets as needed to calculate, record, and report various aspects of payroll including tax withholdings, retirement contributions. • Assures proper and timely deposits and payments; monitors sick leave, annual leave accruals; of bi-weekly journal entry and expense allocations; reviews 940's, 941's, W-2's, 1099's, and SUTA reports as required. • Reconcile and post payroll entries. • Experience with general payroll platforms but experience with Paylocity is a plus.
Grants: Optimizes the grant administration process including but not limited to managing grant databases, monitoring expenditures while assisting grant-funded employees to accurately track costs (staff time and expenses), tracking deliverables, submitting progress reports, ensuring compliance with grant regulations, engaging with donor organizations/agencies. • Strengthen systems for regular grant monitoring and reporting to improved operational oversight and efficiency • Ensures timely monthly financial closing and reporting while maintaining effective internal controls to reduce the chance of error, fraud, or misstatement. • Assist CFO with financial and administrative compliance with all grants. • Assist CFO to monitor grants to date budget vs. actual and reports on significant variances; to prepares budget modification requests and submits to the appropriate organization/agency; monitor grant cash draws and outstanding receivable balances. • Participate in annual audits and reviews, as required, to ensure compliance with federal regulations, donor requirements, and generally accepted accounting practices.
MINIMUM QUALIFICATIONS Education and Experience: • Graduation from college with a bachelor’s degree in accounting, finance, business administration or some other related field AND • Eight (8) to ten (10) years of hands-on accounting and finance experience managing full accounting functions within a federal fund OR • An equivalent combination of education and experience. • CPA designation not required but a plus.
Knowledge, Skills, and Abilities: • Working knowledge of 501(c)3 accounting requirements; knowledge of nonprofit specific areas such as grant accounting is required; fiduciary responsibilities, methods and procedures as governed by GAAP, GASB's, FASB's and Federal Single Audit Act; liabilities associated with management of public funds; audit processes and methods; cash flow analysis methods; personal computer operations and various data and financial software applications such as Microsoft Office (Word, Excel, PowerPoint), QuickBooks Enterprise, Paylocity, etc.) Knowledge of federal regulations to include Uniform Guidance (2 CFR 200), etc. Knowledge of federal audit process to include A133; office machine and filing systems; office management practices and inter-personal communication skills. • Ability to exercise effective financial and accounting research skills; work quickly and accurately with numbers; perform advanced mathematical computations; work under time pressures in meeting deadlines; communicate effectively and verbally and in writing; develop and maintain effectively working relationship with outside grant managers, external auditors, donor organizations/agencies, vendors, the Executive Director, CFO, COO, the Board, and fellow employees. • Relevant software expertise is needed as is working effectively across multiple teams.
Work Environment: NDAA is Incumbent of the position generally performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, such as walking, standing, stooping, and reaching. The position requires the ability to sit and stand for long periods of time and light lifting (25 lbs. or less). Continuous talking, hearing, and seeing is required in the normal course of performing the job. Common eye, hand, finger dexterity required to perform some essential functions. Mental application utilizes memory for details, verbal instructions, strategic thinking and creative problem solving. Additional responsibilities include the input and output of data from electronic systems and the ability to operate a computer, calculator, and copier/printer. (Word, Excel, PowerPoint), QuickBooks Enterprise, Paylocity, etc.) Knowledge of federal regulations to include Uniform Guidance (2 CFR 200), etc. Knowledge of federal audit process to include A133; office machine and filing systems; office management practices and inter-personal communication skills.
Key Internal Relationships: Executive Director, Chief Financial Officer, Chief Operating Officer, Program Directors, Project Coordinators, Faculty, senior and staff attorneys, staff members in each of the relevant departments, and interns.
Key External Relationships: Elected and appointed officials/prosecutors, NDAA members, partners and outside vendors, federal grant managers and auditors.
Compensation: Competitive compensation, commensurate with experience and skillset. Generous benefits package includes medical, dental, vision, paid time off, and 403(b) plan with matching contributions.
Work Hours: Monday to Friday with hybrid office/home working options.
APPLICATIONS To apply for the Finance Manager position, please send a cover letter and resume to NDAA via firstname.lastname@example.org. Applications accepted until the position is filled. Final candidate will be asked for verifiable references.
The National District Attorneys Association (NDAA), is the oldest and largest national, nonpartisan organization representing state and local prosecutors in the country. Formed in 1950, NDAA has more than 5,000 members and our mission is to be the voice of America’s prosecutors and to support their efforts to protect the rights and safety of the people by providing our members with the knowledge, skills, and support they need to ensure justice is attained. NDAA is located in Arlington, VA near the Crystal City Metrorail. NDAA is an equal opportunity employer.