The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents over 55,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world. Society offices are located in College Park, MD (Headquarters), Ridge, NY, and Washington, D.C.
The Accounting Manager works closely with partners, executive leadership, supervisors, staff, and more to facilitate completing all accounting engagements. Reporting to the Director of Finance & Controller, the Accounting Manager - General Services position includes the oversight of the accounting department and accounting team members. As the Accounting Manager, you would address many accounting activities, including general ledger preparation, financial reporting, year-end audit preparation, and the support of budget and forecast activities. Your position will be solely responsible for the financial aspects of the APS Membership, Meetings, Development, including developing and maintaining accounting principles, practices, and procedures to ensure accurate and timely financial statements. This role also supports the annual budgeting process, oversees and leads the preparation process for tax and other compliance reporting. Our Accounting Manager will work out of our College Park, Maryland office and will work in a hybrid schedule to work both on-site weekly and remote as needed.
Overseas all financial aspects of APS’ Prizes & Awards, Board designated, and Endowment funds to ensure accuracy and compliance.
Responsible for all financial aspects of the Membership, Meetings, and Development departments and serve as a stakeholder engagement manager with those respective departments
Overseas the selection, implementation, and adoption of third party Accounts Payable automation tools
Overseas continuous improvement of the automation of the accounts payable function
Serve as system owner and manage all financial components of SalesForce NimbleAMS
Serve as system owner and manage all financial components APS’ corporate credit card management system.
Overseas and leads the monthly close schedule
Supports the financial statement audit.
Supports the Controller in the preparation and review of the consolidated financial statements including:
Document and maintain internal controls
Maintaining aspects of the general ledger system
Providing monthly, quarterly and year-end analyses
Researching accounting issues for compliance with GAAP
Preparing and reviewing appropriate ledger entries and reconciliations.
Coordinating and assisting with the annual budget planning and preparation process, analyzing and reporting on interim cost variances and providing ad hoc analysis and modeling
Leads the preparation process for tax and other compliance reporting including preparation of the Forms 990, 990-T, and other state and local tax and registration filings.
Hiring, training and supervising accounting staff
Is This You:
Education: Bachelor’s degree in Finance, Accounting, or equivalent combination of education and experience.
Certification: CPA or CMA Certification desirable.
Experience: 5-7 years of progressive mid-sized non for profit accounting experience with management responsibilities required.
Knowledge, Skills and Abilities:
Ability to read and accurately interpret policies, procedures, regulations and guidelines and effectively communicate processes and procedures required of PI/Budget Officers in grant administration and management.
Fundamental knowledge of GAAP
Experience with AP Automation tools, Third Party Invoicing software and/or Concur a plus
Excellent management skills and attention to detail is mandatory.
Staff management skills in the form of training, assigning, monitoring, and communicating job expectations.
Project management skills in the form of meeting finance calendar deadlines, completing actions plans, and implementing procedures to streamline an efficient departmental workflow.
Previous experience as an Accounting Manager in a medium to large size, complex and dynamic Non-Profit setting preferred
Excellent written and verbal communication skills
Strong analytical skills
Experience in Lawson/CloudSuite ERP system a plus
Experience with SalesForce Revenue Cloud suite is a plus
Ability to work well with interdepartmental teams as well as independently.
Must be a self-starter and able to perform under general directions
APS offers a “Remote First” workplace. In our Remote First workplace, APS offers an outstanding total compensation and paid time off package.
Position may require some business travel to specific scientific meetings or other organizational events.
Commensurate with experience, along with an outstanding benefits package.
To advance and diffuse the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community, we:
Provide a welcoming and supportive professional home for an active, engaged, and diverse membership
Advance scientific discovery and research dissemination
Advocate for physics and physicists, and amplify the voice for science
Share the excitement of physics and communicate the essential role physics plays in the modern world
Promote effective physics education for all
The core values that drive our mission are:
The Scientific Method
Truth and Integrity
Diversity, Inclusion, and Respect
Partnering, Cooperation, and Open Collaboration
Education and Learning
The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact APS Human Resources.
The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. This position will require a periodic weekly presence in the College Park office. We welcome you to apply today!
The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents over 55,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world. Society offices are located in College Park, MD (Headquarters), Ridge, NY, and Washington, DC.