Available Immediately Full Time, Non-Exempt Washington, DC
The Council for Christian Colleges & Universities (CCCU) is a small but growing Christian non-profit organization headquartered in Washington, DC. We are seeking to expand our capacity by adding a highly organized and detail-oriented Administrative Assistant to the Chief Financial Officer (CFO) with knowledge of general accounting and bookkeeping practices. This position will report to and serve as administrative support for the Senior Vice President, Chief Financial Officer as well as assist with the day-to-day tasks of our small finance team.
We are a relatively small, global organization with an ambitious mission, so we are looking for colleagues who are flexible, adaptable, committed to the mission, and able to take on challenges as they arise. A successful candidate must be an activator, a problem solver, and have the ability to deal with and prioritize many, sometimes competing tasks.
COVID-19 and Work Note: The CCCU DC Headquarters is open 5 days a week. Staff can work up to 2 days remotely with approval of their supervisor. Candidates must be able to work effectively in both an in-person and virtual environment.
CCCU employees are required to adhere and agree to follow certain guidelines and procedures to ensure a safe and healthy environment. Vaccinations are not mandated at the CCCU but strongly encouraged.
Administrative Assistant Support:
Primary function is to provide general administrative support to the Senior Vice President, Chief Financial Officer including but not limited to:
Manage the senior vice president’s daily email:
Review email and bring to attention important correspondence
Write email drafts for the senior vice president’s review and direct response
Manage the scheduling of meetings
Prepare monthly credit card report
Prepare check requests as needed
Assist with preparations for Board and Finance Committee meetings
Organize and file documents
Administration and Member Services:
Create and maintain a master list of finance and administrative projects and recurring tasks and deadlines to help keep projects on schedule and ensure on time completion
Create and manage a schedule for insurance renewal processes and lead the gathering of documentation for renewal applications
Assist with the coordination of the CFO commission and the CCCU’s insurance consortium
Administer and assist with the planning, communication and collection of member financial statements for the annual financial analysis report including the composite financial index (CFI project)
Help maintain data and assist with data entry queries on the CCCU’s database system (iMIS)
Serve as back up for the Receptionist & Human Resources Assistant to provide coverage of the front desk and reception area in his/her absence
Finance and Accounting Administrative Support:
Provide administrative support to Controller as needed
Support month-end and year-end closure processes
Assist with the management of Accounts Payable including maintaining vendor files and researching payables information as necessary
Assist with processing employee reimbursements and visa card reports in Concur
Research and resolve stale dated outstanding checks
Process and account for cash and check deposits on a weekly basis
Assist with audit requests
Other duties as assigned by supervisor.
Persons applying for the position should:
Have a strong appreciation for the Christian mission and purpose of the CCCU and its GlobalEd programs
Affirm the Nicene creed
Have 2-3 years of proven experience as an administrative assistant, experience in accounting a plus
Have mathematical and accounting acuity
Be highly organized and flexible
Be a problem solver
Have excellent verbal, written and interpersonal communication skills
Be able to handle confidential information and maintain confidentiality
Be a motivated, self-starter who can work independently and collaboratively
A general knowledge of bookkeeping is highly preferred
Excellent time management skills and the ability to prioritize work
Must be proficient and experienced in using the Microsoft Suite of products including Office, Word, Excel, OneNote, and Teams
Experience working in databases (iMIS preferred)
Experience working in Microsoft Dynamics GP a plus but not necessary
Application should include:
Resume/CV including a list of at least 3 references who can speak to your faith, character, and professional experience. References should include name, phone and email address, and their relationships to you. NOTE: We will not contact without your prior approval.
A statement of your Christian faith
Applicants should apply online through this posting. Applications will be reviewed until the position is filled. We aim to fill this position as soon as possible, but preferably by no later than the week of November 8th. Applications that do not include all 3 of the requested items above will NOT be reviewed or considered. No paper applications or phone calls please.
About Council for Christian Colleges & Universities
The Council for Christian Colleges & Universities is a higher education association of more than 180 Christian institutions around the world. With campuses across the globe, including more than 150 in the U.S. and Canada and nearly 30 more from an additional 18 countries, CCCU institutions are accredited, comprehensive colleges and universities whose missions are Christ-centered and rooted in the historic Christian faith. Most also have curricula rooted in the arts and sciences. The CCCU’s mission is to advance the cause of Christ-centered higher education and to help our institutions transform lives by faithfully relating scholarship and service to biblical truth. For more information about our organization, visit our website: www.cccu.org. Learn more about our GlobalEd programs at: www.cccuglobaled.com