Association for Professionals in Infection Control and Epidemiology
Location: Arlington, VA
Type: Full Time
Required Education: 4 Year Degree
Reporting to the Vice President of Education and Events, the Director of Annual Conference oversees the strategic direction, planning, and execution of APIC’s Annual Conference. This position ensures that APIC’s Annual Conference is implemented with professional acumen and financial viability and serves as the subject matter expert on meetings and events for APIC.
The Director is responsible for the oversight of the conference content and educational programming, administration of logistics, relationship management of third-party vendors, and venue planning. In addition to the Annual Conference, the Director is the primary liaison to the Annual Conference Committee. This leadership role has overall responsibility for the process, planning, and implementation of logistics and operations, in coordination with staff and volunteer leaders.
APIC offers a generous post COVID telecommute policy with the opportunity to work from home. Applications accepted from candidates who reside in DC, VA, and MD only.
Management and Financial (40%):
Play a critical role in positioning the organization for excellence in program quality and to better understand and communicate APIC's distinctiveness and impact story to internal and external audiences.
Ensure alignment with APIC's current and future strategic plan, articulate a forward-looking vision for APIC's Annual Conference.
Oversee planning and execution for an in-person, hybrid, or virtual Annual Conference with 4,000+ attendees and a 300,000 square foot exhibit hall.
Oversee and manage the Annual Conference budget; review financial information, including but not limited to, hotel, vendor, and special event contracts/invoices to ensure costs are maintained within established boundaries.
Negotiate, develop, review, and administer contracts and agreements as required.
Prepare written and oral reports for the Board of Directors as requested.
Lead core team meetings in the planning and executive for Annual Conference.
Event Management and Administration (30%):
Lead and oversee all program business activities including the management of resources and speakers related to educational programming as required to achieve the overall strategic and financial goals of APIC.
Identify trends and opportunities for innovative and creative experiences for new revenue streams.
Identify opportunities for growth of the Annual Conference programming, partnering, and participation for both in-person and virtual.
Research and implement new, innovative, and high impact programming and learning formats.
Work closely with the Annual Conference Committee (ACC) to develop and execute high-quality and innovative conference program that reflect current and future learning needs of the membership and the profession.
Collaborate with appropriate staff and vendors to develop annual conference timeline and deadlines related to all events, ensuring the information is communicated with appropriate staff, volunteers, contractors, and other stakeholders.
Serve as the primary liaison between APIC and its conference management company supporting the Annual Conference.
Marketing and Communications (10%):
Collaborate with the Marketing and Communication Department to establish and ensure deadlines are met on material for Annual Conference.
Provide updates on Annual Conference as needed or required and attend marketing meetings.
Review and proofread Annual Conference marketing materials prior to release.
Review Annual Conference website regularly to ensure all information is correct.
Annual Conference Committee (10%):
Serve as the primary staff liaison to the Annual Conference Committee (ACC).
Manage all committee-related activities including monthly conference calls, in-person meetings, approving and reviewing minutes, and any relevant follow up.
Manage the Film Festival sub-committee with support from Specialist, Annual Conference.
Leadership & Operations (10%):
Embody leadership qualities and serve as a role model for team and organization.
Drive high performance and engagement.
Build effective systems and processes.
Be growth oriented.
Actively monitor and measure operational progress and goal achievement.
Additional inquiries and questions can be emailed to Beth Cessna at firstname.lastname@example.org or contact 202-232-1765.
Qualified candidates will have a bachelor’s degree plus a minimum of ten years of experience with project, conference, and exhibition management preferably in nonprofit management with a professional association or society or within a customer service-oriented organization/hospitality setting. APIC is seeking applicants with progressive leadership experience with conventions and events, experience negotiating and building relationships with partners and vendors, supervisory experience leading a team, and extensive experience in developing and managing complex departmental budgets. CME/CNE experience and a Certified Meeting Professional (CMP) designation is preferred.
About Association for Professionals in Infection Control and Epidemiology
The Association for Professionals in Infection Control and Epidemiology (APIC) is the leading professional association for infection preventionists (IPs) with more than 15,000 members. APIC’s mission is to create a safer world through the prevention of infection and embrace this bold direction through patient safety, implementation science, competencies and certification, advocacy, and data standardization. This is achieved by the provision of better care to promote greater health at a lower cost.
APIC offers market-competitive salaries, a comprehensive benefits program including vacation and sick leave, medical, dental, life, short- and long-term disability insurance programs, a commuter subsidy, flexible spending plans, and a generous 401(k) retirement.