Overview The Institute for Defense Analyses (IDA) is a private, nonprofit corporation headquartered in Alexandria, Virginia, just outside Washington, DC. IDA’s mission is to answer the most challenging U.S. security and science policy questions with objective analysis leveraging extraordinary scientific, technical, and analytic expertise. IDA operates three Federally Funded Research and Development Centers (FFRDC’s).
Responsible for the purchase of items, materials, and services of a technical and specialized nature.
Reviews all purchase requisitions and approves purchase orders consistent within approved signature authority. Assesses purchase requisitions for sensitive requirements; implements procurement actions to execute economies of scale; completes file documentation to ensure compliance with the Federal Acquisition Regulation (FAR), Defense FAR Supplement (DFARS), and IDA procedures and practices.
Prepares Requests for Quotations (RFQs) and Proposals (RFPs), detailing specifics of requirements; evaluates responses for compliance, interpreting specifications such as detail and technical terms or properties to ensure that required configurations or services can be met.
Develops reliable sources of supply and compiles cost and quality comparisons of items, materials or services; prepares market surveys/analysis and provides recommendations based on findings concerning product quality, available vendors, cost effectiveness and delivery terms. Stays abreast of market product development in order to locate new sources of supply and considers vendor socio-economic classifications to assist corporate efforts in meeting small business goals.
Selects qualified vendors to meet procurement requirements; reviews vendor status in terms of delivery, competitiveness and reliability; obtains competitive pricing; negotiates pricing and terms and conditions.
Reviews procurements that require Headquarters and government contracting officer approval. Ensures that file documentation is accurate and complete according to IDA Procurement Policies and Procedures and applicable FARs and DFARS.
Assists in the Small Business Liaison Officer functions which assures methods that allow fair and equitable opportunity to SB, SDB, VOSB, SD-VOSB, HUBZone and WOSB firms.
Assists in the preparation for various government audits to include Contractor Purchasing System Review (CPSR). Compiles data and generates reports detailing the activities of the purchasing department.
Keeps the manager abreast of departmental issues.
Performs other duties as required.
Bachelor’s degree in Business preferred with six years progressively responsible work experience in purchasing and negotiation procedures; or equivalent work experience.
Knowledge of FARs and DFARS as they apply to government contractors.
Ability to analyze data using price trend analysis and cost factoring and to apply results to current market and proposals.
Computer experience with software such as MS Excel, MS Word, as well as other Microsoft applications, and Deltek Costpoint. Familiarity with automated reporting tools is also desirable.
Ability to work under pressure of deadlines and deal with all levels of staff and management with tact and diplomacy.
Ability to communicate effectively both orally and in writing with all levels of personnel.
US citizenship is required.
Successful completion of a criminal background check is required.
About The Institute for Defense Analyses
IDA is the Institute for Defense Analyses, a not-for-profit corporation that operates three Federally Funded Research and Development Centers (FFRDCs) in the public interest: the Systems and Analyses Center, the Science and Technology Policy Institute, and the Center for Communications and Computing. IDA provides objective analyses of national security issues and related national challenges, particularly those requiring extraordinary scientific, technical, and analytic expertise.