As Finance Manager and Controller for Holton-Arms School, you will be an integral part of financial management and operations, overseeing corporate accounting, regulatory and financial reporting, budget and forecast preparation, and business analysis for our $38 million nonprofit organization. While we are financially stable with a history of clean audits, we will welcome your guidance on how to modernize our systems and processes to be more efficient, more effective, and more technologically advanced. You will work across departments to align finance and accounting system resources with the needs of budget owners throughout the organization.
Reporting to the Chief Financial Officer|Chief Operating Officer and supervising accounting, purchasing, accounts payable, accounts receivable, and endowment and billing operations, you will promote a service-oriented operation while exercising prudent fiscal judgment and maintaining a sense of humor. You will recommend and administer all accounting policies and procedures to ensure that strong internal controls and effective transaction processing routines safeguard the assets of the school and result in meaningful, timely, and accurate financial reporting.
You will lead a team of two colleagues, learning from their experience and providing guidance on ways to strengthen the team’s capabilities for the future. Our school’s impact is far-reaching and transformational, and financial management and integrity are key to our success.
Since 1901, Holton-Arms School has cultivated a diverse, inclusive, and equitable school community, tending to the health and well-being of its members, and building a global curriculum that responds to the learners in our classrooms and the world around us. Holton-Arms School is an independent college preparatory school for girls with 665 students in grades 3 through 12, located on a 57-acre campus in Bethesda, MD. We are a diverse community of students, faculty, and staff reflecting the population of the metropolitan Washington D.C. area.
In this vibrant community committed to academic excellence, our students are scholars, artists, and athletes, who find their voices, take risks, learn from mistakes, pursue opportunities for leadership, and build lifelong friendships. We seek applications from candidates of diverse backgrounds, talents, and interests who share a dedication and commitment to helping girls learn, grow, and make their way in the world.
Our school’s mission is to cultivate the unique potential of young women through the “education not only of the mind, but of the soul and spirit,” developing tenacity of purpose, critical thinking, and problem-solving skills. Caring, dedicated faculty and staff inspire our girls and young women to lead lives of positive influence and to make a difference in a complex and changing world, realizing our school’s motto: "I will find a way or make one."
Diversity, Equity, Inclusion, and Belonging
The Holton-Arms community recognizes and values the uniqueness of each of its members, including current and former students, faculty, and staff. We strive to create an inclusive environment that sees and supports diverse identities and experiences, cultivates engaged and civil discourse, and empowers our students to be thriving members of the global community.
At Holton-Arms, each of us is responsible for fostering an equitable, respectful, and just community. Holton is committed to helping its members:
Discover, develop, and value their full authentic selves.
Deepen awareness of one’s own personal and systemic biases and be accountable for the impact of one’s words and actions on others.
Develop an understanding of the historical origins and perpetuation of systems of power and privilege.
Engage in open and brave conversations that promote growth, understanding, connection, and agency.
Be advocates for supporting the diverse identities of others in the community.
Display a high level of business ethics and integrity in the management of the school’s financial operations and resources.
Understand the relationship between budget and mission and work collaboratively with the Chief Financial Officer/Chief Operating Officer to provide, compare, analyze, and interpret data in support of the work of the school.
Manage all aspects of financial operations including bank relationships, bank accounts, debt service, accounts payable, student billing, investment accounts, cash receipts, etc.; maintain the permanent files of the corporation.
Maintain all general ledger activity and ensure accurate and appropriate coding and/or approval of all revenue, expenditure, and journal transactions to their appropriate accounts, including unrestricted, temporarily restricted, and permanently restricted funds.
Supervise and mentor a team of two individuals to fulfill the responsibilities of the department and provide outstanding service to parents, students, employees, school leadership, and the community.
Serve as an expert on generally accepted accounting principles, from the proper recording of transactions to the preparation of the annual financial statements with accompanying footnotes; manage the annual audit process to completion.
Work with the accounts receivable specialist to maintain student receivable accounts and when required, work with parents to collect overdue balances.
Manage the annual budgeting process, including development and implementation, and work internally with all budget managers to provide budget reports and forecasts and manage financial resources in support of the school’s mission.
Coordinate with the development office regarding the recording of contributions including pledge receivables, accurately document donor intent regarding restrictions on funds and reconcile all donations with general ledger accounts.
Maintain donor endowment pool records and pledge receivable records.
Develop quarterly financial statements and budget forecasts for internal reporting.
Coordinate with the human resources staff regarding payroll, benefits, and other accounts.
Coordinate with the Parents Association officers and other organizations/clubs regarding all budget activities.
Analyze ancillary programs for profitability and effectiveness.
Prepare all periodic surveys and compliance reports for various school industry organizations (e.g., NAIS, ISAS, NBOA, Commonfund), as well as other internal and external information requests for financial data.
Use survey sources to benchmark key areas of school finances against appropriate peer groups.
Prepare and periodically update dashboard analyses of key school factors and trends.
Remain aware and current of private school industry trends and activities.
Compliance and risk management
Manage the annual preparation and filing of Form 990, the Maryland Charities Registration filing, and all property tax filings in an accurate and timely manner.
Prepare, review and/or file forms, including but not limited to, the annual excise tax report, annual 1099 forms, charitable organization registration form, property tax exemption, Forms 940 and 941, unclaimed property tax return, and other required reporting.
Prepare, reconcile, and report on financial aspects of construction activities, as necessary.
Review and maintain internal controls to ensure compliance with local, state, and federal reporting requirements.
Manage the school’s business insurance policies and renewals, including relationships with brokers and carriers.
Resolve any reporting issues with the IRS and other federal and state regulatory agencies.
What’s Attractive to the Right Candidate?
We are financially healthy and stable with healthy reserves and a history of clean audits.
This is an opportunity to advance your knowledge in all aspects of nonprofit accounting and make your mark. You will be joining an experienced team dedicated to our mission, our students, our community, and each other. We are invested in you and will encourage your continued professional growth.
We are open to innovation. We know that we can improve, and we look forward to your suggestions on where we can invest resources to create greater efficiencies.
We have a rich history of inspiring young women to lead lives of positive influence and core values of diversity, equity, and inclusion. We take joy in the culture of our school and in watching our students succeed in school and life.
We work hard and your work will be recognized and appreciated, but we also understand that everyone leads a rich life outside of the school. We support each other – we have a generous vacation schedule, and we celebrate new hires, birthdays, and shared successes.
We offer a comprehensive benefits package, including parental leave, partial tuition remission for staff children, retirement savings plans, short- and long-term disability, and free lunch for all staff while school is in session.
Simply email your resume to Karin Carter at email@example.com with “Holton-Arms School – Finance Manager and Controller #2021-2634 CW” as the subject of the email. Please include your resume as a Word or PDF attachment to the email and paste your cover letter in the body of your email.
Please note: our practice is to not disclose the salary ranges our clients would consider. Any salary information included in this posting was estimated without our input.
Staffing Advisors is committed to reducing bias in every aspect of the hiring process. We have long recommended an evidence-based approach to hiring. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law. This position may require pre-employment screening potentially including a criminal background check, verification of academic credentials, licenses, certifications, and/or verification of work history. You can learn more about our actions on our blog.
Bachelor’s degree in accounting or finance. MBA or CPA is a plus.
At least 5-7 years of accounting experience in a nonprofit organization.
Managerial experience with a proven record of mentoring and developing staff, ideally in an independent school or higher education setting.
Strong proficiency with Excel, Microsoft Office, and computerized accounting systems (Abila MIP expertise is highly beneficial). Experience leading technology implementation projects is strongly preferred.
Highest regard for confidentiality and exemplary ethical standards, as well as the ability to manage multiple tasks and projects under the pressure of deadlines.
Business-minded. You have the ability, curiosity, and interest to extract data from a variety of sources to produce meaningful reports.
Confident and direct. You know what you need from others, you are comfortable asking for help, and you are clear about what others can expect from you. You have a collaborative work style and work across departments to get results while maintaining strong relationships. You are known for leadership, poise, tact, and diplomacy.
Detail-oriented. You have command of both the process and the details. You are known for your accuracy, and you get it done right the first time. You follow a consistent and fair process while considering the different nuances.
Leader. You have proven experience coaching, mentoring, and developing staff at all professional levels, making information and procedures easy to comprehend and skillfully identifying and promoting talent.
Mission-driven. You enjoy working in a collaborative, mission-based organization within a diverse community. You get what matters to the students and what serves the mission.
Systems thinker. You thrive on efficiency and are always looking for ways to improve. You implement processes that enhance productivity. You understand how to leverage the capabilities of software to meet business needs. You can mentally map the inputs, outputs, and interfaces for any system – and translate business needs into technical requirements.
About Holton-Arms School, Inc.
Located in Bethesda, Maryland, Holton-Arms is an independent girls school serving 665 students in grades 3-12. The mission of the Holton-Arms School is to cultivate the unique potential of young women through the “education not only of the mind, but of the soul and spirit.” Founded in 1901 by two visionary women, Holton-Arms continues to support a diverse, inclusive and equitable school community, to tend to the health and wellbeing of its members, and to foster global citizenship build a global curriculum that responds to the learners in our classrooms and the world around us. In this vibrant community committed to academic excellence, our students are scholars, artists, and athletes who find their voices, take risks, learn from mistakes, pursue opportunities for leadership, and build lifelong friendships.
We seek candidates who are dedicated to the School’s mission and will work to inspire our 665 girls and young women in grades 3-12 to realize the School’s motto, “I will find a way or make one.” within the School and in local, national, and global communities.
We believe that with intellectual curiosity, self-reliance, tenacity of purpose, and commitment to others, Holton women will make a difference in a complex and changing world.