Location: Currently remote, but DC Metropolitan Area candidate preferred
The Senior Manager of Operations is expected to be a thought leader in efficient business practices and will work under the leadership of the Director of Operations to maximize efficiency, effectiveness, and equity in the Foundation’s operational processes, policies, and practices. They will manage implementation of project management, process improvement, and operational initiatives in alignment with strategy. The incumbent will support the analysis of projects and processes on an ongoing basis, recommend and facilitate the development of new project plans and processes as needs emerge and lead cross-functional initiatives as needed. They will support the management of the day-to-day operations, enhance stakeholder engagement and create more equitable outcomes by collaborating across the organization to solicit feedback and identify opportunities for improvement.
The Foundation structures our work through a portfolio of interconnected initiatives. All staff play a role in connecting and synthesizing knowledge across teams to further the Foundations’ Mission and Vision. Therefore, this person may be assigned to any of the Foundation’s initiatives based on initiative cycles and evolving organizational needs.
The Foundation values and is committed to a diverse workforce and an equitable, inclusive culture. We believe that viewing every aspect of our work through a diversity, equity and inclusion lens allows us to holistically support our staff and have a greater impact on the communities we serve. The Foundation therefore strongly encourages and seeks applications from all qualified individuals whose racial, socioeconomic, ability status, and other individual dimensions allow them to bring unique and diverse perspectives to their work.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
In collaboration with Director of Operations, lead the coordination and implementation of strategic operational projects, ensuring cross-functional alignment, communication, and progress towards milestones
Manage portfolio and tracking of all Operation team’s projects?
Oversee tracker of cross-functional projects?, ensuring teams across organization utilize relevant project management resources and communicate progress
Act as a key member of the Communities of Practice, the cross-functional working group assigned to internal process improvement, sharing knowledge of best practices in business efficiencies to increase stakeholder engagement
Assume the key role of operations cross-functional collaborator with programs, finance, legal, IT and HR teams to influence the adoption of new organizational optimization standards and other organizational changes while modeling and supporting an organizational culture of diversity, equity and inclusion
Navigate high-touch internal and future external stakeholders through strategic problem solving and ideation
Resolve conflicts and pursue solutions that all parties can support while furthering the operating goals of the organization
Develop clear strategic communication plans to keep all stakeholders informed of progress on operational projects
Organize and coordinate regular cadence of interactions with stakeholders to ensure value creation and knowledge sharing
Research operations management best practices using equity, efficiency and effectiveness considerations and recommend improvements/solutions to leadership in support of job function strategy
Identify and prioritize process optimization opportunities using both qualitative feedback and quantitative data
Facilitate process improvement root cause analysis and lesson learned discussions?
Focus on change management and adoption of operational improvement initiatives
Hold trainings on process improvement approach ?
Conduct workshops on policies/processes to support policy/process maintenance and ongoing improvement.
Work with individuals and teams to conduct gap analysis and recommendations to increase business efficiency, effectiveness, and equity
Monitor and identify KPIs to show progression of overall process improvement efforts and other operational priorities and to validate and support data-driven decisions
Support overall operational and cross-functional initiatives, goals and priorities
Assist in the development and monitoring of operational budget
Research project management best practices and adapt to organizational context
Create and refine project management templates and guidelines
Support change management and adoption of project management approaches and templates
Help develop a core training curriculum on project management and train other staff in project management/coordination roles
Assess project scope, budget, schedule and staffing capacity for feasibility?
Assist in the prioritization and implementation timeline of projects?
Develop project plans including change management plans?
Monitor and identify KPIs related to project management
Conduct ongoing assessment of project management approach, training, and templates using quantitative and qualitative feedback from stakeholders.
FUNCTIONAL/TECHNICAL REQUIREMENTS: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equivalent combinations of work experience and training that provide the required knowledge, skills and abilities will also be considered.
Bachelor’s degree or equivalent experience in relevant field preferred.
PMP certification and/or Lean Six Sigma and/or other relevant project management and process management certifications preferred; demonstrated knowledge and use of accepted project management practices is highly preferred.
5+ years of experience in operations, project management, and/or other relevant experience
A willingness to embrace an organizational mission and culture that actively promotes anti-racism, both internally and externally in our partner communities
Proficient management and leadership knowledge to facilitate and/or lead cross-functional project teams; demonstrated strong stakeholder management skills at all levels in the organization
Advanced conceptualizing, reasoning and interpretation skills to effectively manage cross-functional projects, including gathering input from and communicating to diverse stakeholders.
Ability to synthesize and analyze qualitative and quantitative data to make meaningful insights
Prior experience leading organizational change or knowledge of effective change management practices
Ability to facilitate meetings equitable and effectively, tailoring approach based on audience
Strong organizational skills; ability to manage multiple projects with competing priorities and quick turnaround of deliverables.
Must be able to read, write and speak the English language at a college level, perform mathematical calculations required for the position and learn to interpret and comprehend company policies and procedures.
Ability to convey necessary information accurately, listen effectively, and ask questions when clarification is needed.
Proficient collaborative, interpersonal, written and verbal communication skills.
Ability to complete projects accurately and within deadlines.
Readily learns and adopts new technologies that are critical to evolving business needs; is open to building new technical skills, knowledge or capabilities that can benefit business and/or personal performance.
Telecommuting is allowed.
About Bainum Family Foundation
The Bainum Family Foundation is one of the largest foundations in the D.C. metro area — currently located in downtown Bethesda, Maryland, just a few blocks from the metro. As a privately funded operating foundation, we work to improve the quality and availability of resources for children living in poverty. Our current initiatives include Early Learning, Food Security, School Mental Health and Seventh-day Adventist Education. In our work, we aim to be innovative and entrepreneurial, and we apply the same approach to our environment — consistently seeking opportunities to develop as individuals, a team and an organization. Each of our employees makes a meaningful impact, which is why we offer competitive employee compensation and benefits programs as well as a generous professional development program to encourage our entire staff (and our partners) to actively engage in learning opportunities within our organization and beyond. Together, we make our mission a reality, and our collaborative culture is ideal for professionals in the greater D.C. area seeking to advance meaningful work for our community and grow professionally in the process.