About the Museum: The B&O Railroad is recognized universally as the birthplace of American railroading. It was here within the Museum’s 40-acre campus that Baltimore businessmen, surveyors, and engineers set about building the B&O Railroad, laying the first commercial long-distance track, building the first passenger station, and inventing America’s unique railroad. A National Historic Landmark, Affiliate of the Smithsonian Museum, and independent education resource, the B&O Railroad Museum houses over 200 locomotives and rolling stock from 1830 to the present day, and hundreds of thousands of small artifacts including exquisite time pieces, fine art, presentation silver and china, uniforms and personal memorabilia.
Overview of the Position: The B&O Railroad Museum is seeking an experienced, proven and hands-on Controller to oversee and be responsible for all financial activities, including day-to-day accounting practices, management reporting, budget, general accounting, financial analysis, billing, grants financial management, adherence to Federal/State Regulations, and ensuring annual audits and the annual Form 990 are completed in accordance with OMB Circular A-133, GAAP, and other applicable regulatory standards. The Controller will provide counsel and support to the Executive Director, as well as the Board of Directors, including the Finance Committee on all financial, budget and audit matters. The Controller will establish, develop maintain and enhance internal controls and financial systems and processes.
The Controller will lead all day-to-day finance operations of a budget of $4 million including functional responsibility over accounting, accounts payable, accounts receivable, payroll, and grants administration. The Controller will ensure that the B&O Railroad Museum has the systems and procedures in place to support effective program implementation and accurate financial statements. The Controller will also work with the external auditor to ensure their audits are effectively and efficiently completed. The Controller will work closely with program leaders and their staffs, not only to educate them regarding finance and accounting procedures but also to explore how the finance function can support program operations through detailed financial analysis.
Finance and Accounting Leadership
Documents and implements an internal control system that continuously monitors critical areas of financial control, identifies problems and implements corrective action.
Ensures annual audits are performed in accordance with OMB Circular A-133, GAAP, and/or other applicable regulatory standards.
Processes all accounts payable and receivable transactions, billings and cash receipts in an organization striving to be a paperless work environment.
Effectively manages the daily cash needs for the museum including completion of accurate forecasting.
Ensures preparation of bank account reconciliations and general ledger account analyses and reconciliations.
Processes monthly payroll and maintain payroll records in relationship with ADP as well as handling the accounting for other benefit programs offered by the museum
Prepares and disseminates monthly reports to Museum Directors.
Ensures accurate management of grant, project and tax reporting matters; well versed in all government and private foundation compliance reporting
Prepares and submits government filings and reports (including working with the audit firm that prepares Form 990) and state filings.
Coordinates the annual budget process and track actual performance against the annual budgets. Provide regular feedback and direction to senior staff, and program managers regarding budgetary status.
Conducts detailed financial analysis that assists the management team in understanding the opportunities and challenges facing the museum and allows for effective decision making by leadership.
Manages relationships with external entities including banks, investment advisors, licensing and accrediting organizations, state charity registration, and insurance carriers.
Develops and implements an effective billing system that assures that all services are billed correctly, and include proper documentation, and minimizes the time necessary to collect payments.
Reviews and approves all contracts that have a financial impact on the organization and assures that management is well-aware of the financial implications of entering into those contracts.
This is an extraordinary opportunity in a growing organization for a mature leader with seven to ten years of accounting and finance experience, ideally beginning in accounting and audit, followed by experience gathering, evaluating, presenting and reporting financial information to nonprofit executive teams. The candidate will ideally have experience in a nonprofit that has multiple program areas and revenue streams.
Specific requirements include:
Personal qualities of integrity, credibility, and unwavering commitment; a proactive, hands-on strategic thinker who will own, in partnership with the Executive Director, the responsibility for Museum finances
Candidates must have a bachelor’s degree in finance or accounting with a minimum of 7 – 10 years of professional finance experience the majority of which with a nonprofit that had annual revenues of at least $4,000,000. CPA is strongly preferred. Proof of license, and/or degree required. A master's degree from an accredited university in finance, business administration, or accounting is a plus.
Solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll and employee benefits, and accounting for investments
A track record in grants management as it relates to compliance and reporting of government, corporate and foundation grants is essential; Significant experience with allocations of shared costs; familiarity with US Government negotiated indirect rates and methodologies a plus
Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; advanced knowledge of accounting and reporting software to include Point of Sales systems. Essential computer skills and expert software knowledge of QuickBooks, Adobe, MS Excel, MS Word, MS Access, MS Publisher and MS Outlook; with knowledge of ADP and Clicktime platforms a plus.
Keen analytic, organization and problem solving skills which allows for strategic data interpretation versus simple reporting
Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management, board or other outside partners
Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers
Apply to HR1@borail.org by December 15, 2019 for full consideration. Applications will be accepted until position is filled.
About B&O Railroad Museum
The B&O Railroad is recognized universally as the birthplace of American railroading. It was here within the Museum’s 40-acre campus that Baltimore businessmen, surveyors, and engineers set about building the B&O Railroad, laying the first commercial long-distance track, building the first passenger station, and inventing America’s unique railroad. A National Historic Landmark, Affiliate of the Smithsonian Museum, and independent education resource, the B&O Railroad Museum houses over 200 locomotives and rolling stock from 1830 to the present day, and hundreds of thousands of small artifacts including exquisite time pieces, fine art, presentation silver and china, uniforms and personal memorabilia.