Operation Smile has provided hundreds of thousands of safe surgeries for those born with cleft lip and cleft palate. With more than three decades of expertise, Operation Smile creates solutions that deliver free surgery to people where it’s needed most. As one of the largest medical volunteer-based nonprofits, Operation Smile has mobilized thousands of medical volunteers from a wide range of medical specialties from more than 80 countries. Operation Smile engages public-private partnerships to advance health care delivery, train local medical professionals to provide surgical care for patients in their communities, donate crucial medical equipment and supplies, and increase access to surgical care so that everyone living with cleft is treated. Visit operationsmile.org, find us on Facebook or follow us on Instagram and Twitter.
Interested candidates should apply online at https://www.operationsmile.org/content/careers.
The Compliance Accountant responsibilities support Operation Smile’s global operations with compliance reviews of internal controls and arranging and monitoring statutory audits of overseas Representative (branch) Offices and Foundation licensees. Work also includes coordinating and following up with accounting and compliance tasks on a routine basis. This is a new position and will be reporting to the Controller. Operation Smile, Inc. (OSI) is looking for someone who is passionate, communicates well both orally and in writing, and pays great attention to detail.
Compliance oversight of overseas Representative (branch) Offices and Foundation partners to ensure adherence with local statutory and sponsor requirements.
Analyze contracts and funding agreements to determine reporting requirements
Review field office internal controls and report on compliance observations
Assist with field office actuals vs. budget reporting
Develop audit plan and create audit schedules in accordance with statutory requirements.
Coordinate audit fieldwork and audit closeout for branch offices
Prepare monthly, quarterly, and annual reports as needed.
Assist field offices with policies and procedures surrounding month and year end closing.
Assist with monthly financial reporting to HQ.
Assist field offices with proper accounting entry into QuickBooks and other OSI databases.
Conduct field office reviews of internal controls and transactions.
Develop and maintain positive rapport with international branch offices and affiliates
Prepare accurate, timely, and complete compliance reports
Prepare documentation to support audit findings and recommendations
3-5 Years of accounting experience preferred
Bachelor's degree in Accounting required
Master’s degree in Accounting preferred
Certified Public Accountant or Certified Internal Auditor preferred
Proven overseas field office monitoring experience preferred
Solid understanding of internal controls and transactions
Proven ability to calculate, post and manage accounting figures and financial records
Familiar with GAAP, IFRS, and COSO internal control framework
Ability to analyze and interpret regulations and standards
Knowledge of accounting for consolidated entities and foreign currency exchange transactions
Compliance: 1 year (preferred)
Quickbooks: 2 years (preferred)
Computer Skills: Extensive knowledge of the Microsoft Office package, including advanced Excel skills and presentation formatting is required. Proficiency in information/database management and ad-hoc reporting tools is also needed. Knowledge of Sage Intacct is preferred.
Ability to travel internationally about 20%-30% of the job
About Operation Smile
Operation Smile has provided hundreds of thousands of safe surgeries for those born with cleft lip, cleft palate or other facial deformities. With more than three decades of expertise, Operation Smile creates solutions that deliver free surgery to people where it’s needed most. As one of the largest medical volunteer-based nonprofits, Operation Smile has mobilized thousands of medical volunteers from a wide range of medical specialties from more than 80 countries. Operation Smile engages public-private partnerships to advance health care delivery, train local medical professionals to provide surgical care for patients in their communities, donate crucial medical equipment and supplies, and increase access to surgical care so that everyone living with cleft is treated. Visit www.operationsmile.org, find us on Facebook or follow us on Twitter.
All interested applicants should apply online at http://www.operationsmile.org/about-us/careers.
The Gifts-in-Kind (GIK) Coordinator works on the Global Philanthropy Team and coordinates with the Global Logistics and Materials Management team and Finance team. The Coordinator’s core responsibility is to increase gift-...in-kind medical and nonmedical donations by managing current donated inventory and asks and managing areas of potential for donated product, both in the US and globally.
1. Research products, gather information, and identify product needs for programmatic initiatives.
2. Research and evaluate Gifts-in-Kind opportunities for the organization on a global scale.
3. Record activity related to Gifts-in-Kind accounts in database.
4. Execute compliance functions for all gifts-in-kind medical product. Responsibilities would include, but not limited to: yearly reporting, product tracking requirements and/or adverse effect reporting, and policy reporting.
5. Develop procedures around product usage.
6. Identify international foundation Gifts-in-Kind needs by working closely with International Programs to understand regional needs.
7. Work closely with the logistics team to research, oversee and organize incoming donated medical supplies and equipment.
8. Provide Global Philanthropy team with preparation of all official documentation to support all GIK asks.
9. Respond regularly to public web inquiries regarding gifts-in-kind offerings.
10. Assist Global Philanthropy team with special projects and items as needed.
11. Communicate regularly with global staff and foundations.
12. Additional duties as necessary.
Experience Required (education/work):
• Bachelor’s degree from an accredited college or university with an emphasis or concentration in business, medical education preferred.
• Medical product and equipment knowledge, to include pharmaceuticals.
• Must have minimum of 2 years’ experience tracking inventory, developing procedures and with yearly medical donation reporting requirements and compliance policies.
• Experience in researching product detail to identify substitutions and/or new donation potential for our international programs.
• Must be able to travel both domestically and internationally if needed. (Possible 10%)
• Supply chain and program management experience highly desired.
• Experience in prospect research.
• Be self-directed and capable of problem-solving with minimal supervision.
• Ability to allocate time and priorities appropriately.
• Ability to work well with different cultures, countries and fundraising markets.
• Communicates effectively, efficiently and with clarity.
• Exceptional attention to detail.
• Teachable with a drive to learn.
• Capable of working individually and within a team setting within a complex, multifaceted organization.
• Ability to manage competing priorities.
• Ability to understand the needs and interests of donors in order to support the Global Philanthropy team in accurate and impactful donor reporting.
• Computer proficiency, including experience with logistics databases and the Microsoft Office Suite of programs, Raisers Edge, Financial Edge required.
• The candidate must have a willingness to learn the functions of all medical equipment and supplies, to include pharmaceuticals.