The Board Relations Associate will, under supervision from the Vice President of Governance, provide superior administrative support to the USGBC and GBCI Boards of Directors and their respective committees and working groups. The ideal candidate for this position will: have excellent oral and written communication skills, experience taking minutes, and strong planning skills; bring strengths of responsibility and consistency; exercise good judgment; anticipate challenges; be able to treat confidential information appropriately; and be adept at coordinating projects and information with diverse internal and external stakeholders.
SPECIFIC RESPONSIBILITIES INCLUDE
Provide consistent, stellar administrative support to the boards and their committees and working groups, and to professional staff, including scheduling meetings, assisting in drafting meeting agendas, recording meeting minutes, and processing expense reports (15%)
Liaise with all departments to coordinate materials for board meetings (15%)
Write for various channels, including Web site and board meeting materials (15%)
Track deadlines for and ensure quality of materials submitted to the boards (15%)
Provide administrative support to board committees and working groups as assigned (15%)
Support board orientation and training (5%)
Assist in communicating with the CEO, COO, and SVP, Organizational Design to ensure key organizational messages are properly conveyed to the board (5%)
Develop and track budget for board events (5%)
Track compliance with organizational policies and procedures (5%)
Coordinate USGBC volunteer nominations and appointment processes (5%)
Other duties as requested
Up to 5% travel required for board and committee meetings.
METRICS FOR SUCCESS
Board and committee meeting materials are consistently high-quality, timely, and well-organized.
Logistics are coordinated so that board meetings come off without a hitch.
Staff members are aware and informed of Board meetings.
Minimum two years’ relevant professional experience, preferably in governance or nonprofit administration.
Experience in taking board or committee minutes.
Experience implementing projects from start to completion.
Demonstrated ability to interact diplomatically with high-level individuals internally and externally, and to maintain discretion.
Demonstrated ability to responsibly manage multiple deadlines simultaneously and to thrive under pressure.
Demonstrated ability to work both with supervision and as part of a team.
OTHER REQUIRED AND PREFERRED SKILLS AND QUALIFICATIONS
Excellent oral and written communication skills
Experience coordinating meeting schedules
Customer service orientation
Strong project implementation and organizational skills
Analytical and problem-solving skills
Highly competent in Microsoft Office Suite
Experience with HTML a plus
Experience with Yammer and SharePoint a plus
Experience with budget development and tracking a plus
Commitment to USGBC’s mission
Additional Salary Information: Compensation includes an excellent benefits package, including 100% employer-paid premiums on healthcare and employer-matching 401(k) program. Please submit resume and letter of interest, with salary requirements and title of position applying for, via email to email@example.com, attn: Human Resources.
The U.S. Green Building Council (USGBC) and its community are changing the way buildings and communities are designed, built and operated. We believe in better buildings; places that complement our environment and enhance our communities. Places that give people better, brighter, healthier spaces to live, work and play. Green building is a win-win, offering both environmental and economic opportun...ity. Greater building efficiency can meet 85 percent of future demand for energy in the United States and a commitment to green building has the potential to generate 2.5 million jobs. USGBC is made up of tens of thousands of member organizations, chapters and student and community volunteers that are moving the building industry forward in a way that has never been seen before. We are a diverse group of builders and environmentalists, corporations and nonprofits, teachers and students, lawmakers and citizens. Today we are 77 chapters, 13,000 member organizations and 188,000 LEED professionals strong that share the same vision of a sustainable built environment for all within the next generation.